Dear Colleagues,
ALL staff members are hereby
advised of critical deadlines associated with approvals and transactions on the
University's systems in order to complete the reconfiguration of the new School
structure across the UKZN IT systems. In order to ensure a seamless transition
to the new organisational structure, the following deadlines are essential.
1. Final Date for
Approvals (30 June 2025)
Full
completion of all approvals for the following systems is required by 30 June
2025:
- ITS Production System and
iEnabler
- Peripheral Systems (HDMS, RIG,
SMS, Forms, Travel Management System, Tuition
Remission, Resignation and the Staff self-help systems and any other
relevant or related approval workflows)
Please
do not initiate any new approvals between 30 June and 14 July 2025 on these
systems.
2. Transaction
processing deadline (10h00 on 11 July 2025)
By 10h00 on 11 July 2025, all
other transactions (including but not limited to purchases, HR processes,
financial transactions, and student administration processes) must be completely finalised. This
will enable the ICS systems team to complete the requisite
configurations and data migrations for the implementation of the new structure
and prepare for the system freeze.
3. System Freeze and
Transition (11-13 July 2025)
The
IT systems will undergo a freeze period immediately after 10h00 on 11 July 2025
in preparation for GO-LIVE on the 14th of July 2025. Access to certain system
functions may be limited, restricted or suspended during this period (11-13
July 2025).
4.
GO-LIVE with the new School structure (14 July
2025)
The
systems will be back on-line for transaction processing and routing of
approvals using the new School codes on 14 July 2025.
In order to guarantee the
success of this transition, your collaboration is essential. Please plan and
organise your work accordingly and communicate with the administrators or
support offices of your respective Colleges if you require any assistance.
Enquiries: For any technical
queries or support, please contact the ICS Expert Desk on x 4000.
We
thank you for your attention and assistance in this important Institutional
transition.
Issued by ICS
