CELS ADMINISTRATIVE ASSISTANT (PEROMNES GRADE 11) – 12 MONTHS FIXED TERM APPOINTMENT – HOWARD COLLEGE CAMPUS

The University of KwaZulu-Natal (UKZN) is committed to meeting the objectives of Employment Equity to improve representativity within the Institution. Preference will be given to applicants from designated groups in accordance with our Employment Equity plan.

COLLEGE OF LAW AND MANAGEMENT STUDIES

SCHOOL OF LAW

CENTRE FOR EXTENDED LEGAL STUDIES (CELS)

ADMINISTRATIVE ASSISTANTS

FIXED-TERM CONTRACT

(GRADE 11)

HOWARD COLLEGE CAMPUS

REF NO: CELS 10/2025/PDFICJ or

REF NO: CELS 11/2025/PDIR

The Centre for Extended Legal Studies (CELS), being the Self-funded Teaching Programmes Unit of the School of Law, seeks to appoint TWO suitably qualified applicants as administrative assistants, on a one-year fixed-term contract for each of its two Postgraduate Diplomas – PDFICJ & PDIR.

The incumbent(s) will be required to provide administrative support to CELS in regard to all aspects of its academic programmes. The incumbent(s) must be proficient in English and have a high level of competency in word processing and spreadsheets, coupled with good interpersonal, communication, writing, and numeracy skills. The incumbent(s) must be able to work under pressure, meet deadlines, and work both independently and as a member of a team.

CELS’s programmes are offered on a part-time (after-hours) basis, so the incumbent might be required to work on Saturdays and after normal working hours from time to time.

The position is based on the Howard College Campus and requires office attendance, but, if circumstances necessitate it, the incumbent(s) might be required to work remotely (off-campus) for short periods.

MINIMUM REQUIREMENTS:

• Matric, plus a one-year relevant tertiary qualification, preferably in office administration;

• Three years’ relevant working experience in a similar environment, which must include at least one year’s hands-on experience in module administration at UKZN, including the use of UKZN’s Student Mark Management System (SMS) and Moodle;

• The above working experience must also include at least one year's experience in programme administration within UKZN (ie, student selection, admissions, registration, etc), preferably at post-graduate level.

All applicants will be required to demonstrate effective communication skills.

Shortlisted candidates may be required to undergo a skills test.

The posts report to the Director: CELS at Howard College Campus. Technical enquiries regarding the post may be directed to krugers@ukzn.ac.za. Communication will be limited to short-listed candidates. The remuneration will be in accordance with the University's policy on fixed-term appointments. The closing date for receipt of applications is 21 November 2025. Applicants are required to complete the relevant application form (Support Staff), which is available on the Vacancies website at www.ukzn.ac.za. Completed forms must be emailed to Winfredp@ukzn.ac.za.

Please state the advert reference number in your EMAIL subject line. All relevant information must be included in the appropriate space(s) on the official application form. Do not send separate CVs or other attachments.

Kindly note that the University of KwaZulu-Natal (“the University”) is required to process any Personal Information (as defined by the Protection of Personal Act, 2013 “POPIA”) submitted by candidates when applying for positions at the University. The provision of the Personal Information is a requirement in terms of the University’s recruitment and selection process. The retention of any personal information is as a consequence of the University being bound by legislative requirements and / or good governance practices as well as record keeping for statistical purposes. The University will endeavor to ensure that the appropriate security measures are in place and implemented for both electronic and paper-based formats that are used for processing of the personal information recorded through this recruitment and selection process.